Policy & Procedure No.28
Information received by Millfield Pre-school (MPS) is often confidential. In order to maintain parents/carers confidence in our professional approach to our setting we ensure:
a. Persons with legal parental responsibility have access to information about their child at any time.
b. Parents/carers will not be given access to information concerning other children or their families. However, in some cases for parents/carers to receive information about their child, consent will need to be given for information sharing, (i.e. Childminders and designated personnel who regularly bring and/or collect the child). The setting will only act upon information sharing when authorisation in writing is given by the parents/carers.
c. Feedback on children’s progress will be transferred directly to the parents/carers.
d. Information about a child’s medical needs, status or concerns about child protection issues will be stored in separate files and will be available only to authorised personnel.
e. Staff, Committee Members, Students and Visitors to the setting will be made fully aware of the importance of confidentiality and where appropriate, a statement will be signed.
f. Information about individual members of staff will not be made available to anyone without the permission of the individual concerned, except in the case of child protection issues.